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Subject: IT Decision-Making

Tutorial: IT Proposal Preparation Primer


Helpful Tips About Proposal Contents

You know what you would like to say, but deciding how to organize the information can be frustrating. You can save a lot of time later, if you decide early on what will go into the proposal. Remember to check your organization’s guidance.

Here are common parts of IT proposals and what goes in them:

1. Title Page/Cover Sheet

The title should be succinct and clarify the basic purpose of the project; consider including a brief (50 - 100 words) synopsis.

2. Executive Summary

Though brief (one page), the executive summary is one of the most important parts of the proposal (senior management may use this to decide if they want to read the whole proposal). Include the most important points made in the body of the proposal; be clear - be brief.

3. Statement of Problem or Need

Explains why the project is needed and what the benefit to the business is. It should be specific, not general; concrete, not vague.

4. Goals, Objectives, and Scope

Details what the project is intended to achieve; the expected outcomes, and what is included.

5. Procedures/Methodology

Describes the planned project in detail and most often is structured chronologically; sometimes, a high-level Gantt chart is included. This tells senior management you know what you are going to do and when.

Continued in Lesson 4 ...

IT Proposal Preparation Primer, Lesson 3 of 5

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