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Subject: IT Budgeting - Communication

Tutorial: Get Your IT Project Funded - 5 Steps to Improve the Odds

 

Step 4. Assemble the data and information


In steps 2 and 3 you not only defined the content of the project budget justification, you also developed a checklist of the information that you want to include.

Use the checklist to determine the information you:

  • already have on hand
  • don’t have; but, can get or develop quickly
  • haven’t any chance of getting in time to include in the justification

Gather the information for the first two points (what you have and can get quickly) for easy reference while you are writing. For the information that you want, but can’t get, there are a couple of options:

  • find a substitute (e.g., if you haven’t had time to fully formulate the project control plan, a Gantt chart might be included - use only the summary level)
     
  • state that the information is under development, why it is not available, and when it will be available (e.g., if you don’t have the final budget estimate because a contractor’s cost estimate is not due for another week - say so - but, be sure to include your best estimate of the amount).

Get Your IT Project Funded - 5 Steps To Improve The Odds, Lesson 9 of 10

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